Facility Use

OPTIONS FOR FACILITY USE

The Scrap Exchange has many options for room rentals,
community partnerships, and facility use.

A minimum of 2+ weeks advance notice is required when scheduling dates/times.

Contact Anna Graves at events@scrapexchange.org or
(919) 213-1278 for booking or information.

 

ROOM RENTAL

The Scrap Exchange offers Room Rental in the Make N Take Room, Design Center, and upstairs space when available. We require a $30 non-refundable deposit per date/time in order to secure the booking. The room is then considered “private” and other programs are not scheduled during the same time frame. We ask for a 24-hour notice for cancellation or the full amount will be due. If for some reason there is a cancellation, we can apply the retained deposit to another date/time upon written request.

Make N Take Room: The Make N Take Room is a festive room for reuse-related parties and functions located in The Scrap Exchange’s retail space in the Shoppes at Lakewood. The Make N Take Room fits up to 50 people with ample tabletop work space and chairs.

Design Center: The Design Center is set up with upcycling, design, and art projects in mind. There is tabletop workspace for up to 15 people. There is also a small “lounge” area with a sofa and comfy chairs. Additional chairs and folding tables may be added when available.

Upstairs space: The upstairs space is a flexible space flanked by lockable stairwells. There is a single restroom available and a separate thermostat that can be adjusted for upstairs.

Room Rental Options and Rates:

During store hours, Sunday-Friday 11am-7pm, Saturday 10am-7pm: $35.00/hour
Before 11am or after 7pm (while the retail store is closed): $50.00/hour

 

$30.00 deposit due when booking our facilities

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10% deposit due at time of booking an Events by the Truckload program

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SPECIAL EVENT SPACE

The Scrap Exchange offers Special Event Space on the exterior grounds which is perfect for festivals, weddings, or community gatherings. The Courtyard is approximately 10,000 sq. ft and can be combined with a 15’ x 60’ Loading Dock Stage that has electrical capabilities. Outside amenities include a developing green space, a painted Yellow Brick Road that surrounds the campus, and an in-progress Community Garden. Rental includes an assigned staff person to act as a liaison during your event.

We require a $75 non-refundable deposit per date/time in order to secure the booking. The space is then considered “private” and other programs are not scheduled during the same time frame. We ask for a 48-hour written notice for cancellations or the full amount will be due. In the event of a cancellation, we will apply the deposit to another date/time upon written request.

Special Events Options and Rates

Courtyard only

  • During store hours, Sunday-Friday 11am-7pm, Saturday 10am-7pm: $50/hour
  • Before 11am or after 7pm (while the retail store is closed): $75/hour
  • For assistance with event setup, there is an additional handling fee.

Courtyard plus Loading Dock

  • During store hours, Sunday-Friday 11am-7pm, Saturday 10am-7pm: $75/hour
  • Before 11am or after 7pm (while the retail store is closed): $85/hour
  • For assistance with event setup, there is an additional handling fee.

 

Does your event include children or adults that like to play?
For an additional charge, you can add one of our famous Make N Take, Junk Jam or Build It! programs! Click here for more information and contact us to request a price quote based on your unique event and participants.

We also offer the following rental items “A La Carte”

Up to 35 Chairs: $25 flat fee
Folding Tables: $5 each
PA System (set up included): 1-3 hrs – $50; 4-8 hrs – $100
Glitter Room or Design Center: $35 per hour
Event Assistant (event space setup, on-site errands): $200

 


FACILITY GUIDELINES

In addition to one-time and short-term rentals, The Scrap Exchange offers contractual agreements to non-profits and partnering organizations for ongoing use of space. A signed contract is required before ongoing room usage and/or rental begins. Payment can be made as a monthly fee based on timing and space used or as a set portion of programming proceeds, typically a split with The Scrap Exchange.

Renters are responsible for:

    • the supervision of any children, as well as their own insurance, waivers, etc.
    • Furniture and other items in rooms may be rearranged as needed, but must be returned to their original position prior to leaving.
    • Garbage and Recycling: Pack it in, pack it out! Please make sure you are prepared to take your trash with you. Please do not leave ANY garbage or recyclables that you have brought into the building. Take it out with you.
    • General Upkeep: Leave the space as you found it. If you move tables around, put them back. If you get out chairs out, please return them. If there is a problem with machinery, fixtures, etc. please let your Scrap Exchange contacts know as soon as possible.
    • Parking: Park in the side lot next to The Scrap Exchange. Do not park in the or block fire lanes. If you need to unload, please pull up, unload, and then move your vehicle when you are finished.
    • Upstairs: Please turn off all lights when you are leaving. If you have overridden the thermostat program, please return it to its regular program. Please leave space as you found it. Be sure to lock the doors to the stairwell when you leave. If you need supplies for the upstairs restroom, there is a janitor closet located near the men’s bathroom downstairs.
    • Use of Tools and Equipment: Pre-authorization for use of tools and equipment is required, as they are not included in rentals. If authorized to use tool, please use them responsibly; put them back when finished and let staff know of any issues related to tools/equipment.
    • Downstairs Thermostats: Please do not adjust thermostats downstairs. They are programmed and are set on a schedule. If you would like the temperature adjusted, please speak to a staff person.
    • Outdoor Lights: There are two sets of outdoor lights. One set for the front of the building, and one set in the Loading Dock area. The lights are on a timer. Please let us know if you would like the outdoor lights to stay on past 8 p.m. and we can manually adjust the time for your event.

Restrooms (located near the Hall of Affordable Art) are available for your use, along with a small kitchen/break room with a microwave and limited fridge/freezer space. Items in the retail store may be purchased for use during Room Rentals that occur during regular store hours.

Please note: rental rates do not include materials! 


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