Community Events Coordinator


Title: Community Events Coordinator 
Work week: 15-20 hours/week
Reports to: Outreach and Education Manager
Pay: $12-$13 per hour (Depending on experience) 

Overall Responsibility:
Work with staff and board to fulfill the mission of The Scrap Exchange by taking a lead role in managing community and special events to increase awareness of The Scrap Exchange and its programs, merchandise, services and fundraising efforts. 

Primary Duties and Responsibilities: 

    • Coordinate special events, 3rd Friday/ gallery openings, and community events – event sizes will range between 10- 1000 people 
    • Coordinate with the design and marketing teams to create marketing materials and promote events 
    • Work with the volunteer coordinator to determine volunteer assignments and recruit volunteers to prep and staff events 
    • Oversee event logistics including: preparing event spaces, communicating event details throughout the organization, delegating tasks, coordinating with vendors, and tracking projected and actual event expenses 
    • Solicit and coordinate event space rentals at The Scrap Exchange 
    • Develop opportunities for community involvement and manage The Scrap Exchange’s participation in community outreach/tabling events  
    • Act as a liaison for The Scrap Exchange at community events 
    • Serve as backup at Outreach and Education events when necessary 
    • Coordinate Gallery Openings/Third Friday events with the Gallery Committee  
    • Develop and maintain community relationships 
  • Assist Development Director with acquiring event sponsors  

Essential Skills:
Event Planning and Coordination, Leadership, Oral Communication, Written Communication, Community Outreach, Time Management 


    • Must be able to work weekends  
    • Must be willing to work additional hours during the months of April and November (When special events take place) 
    • Strong written/oral communication skills  
    • Must be comfortable managing large teams and leading team meetings 
    • Strong time-management skills 
    • Clean driving record 
    • Must be comfortable lifting up to 50 lbs 
    • 2-3 years of event coordinator experience is preferred 
  • Preference will be given to individuals with experience coordinating special events, gallery events, and or community outreach

The above is intended to describe the general content of the requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

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